Request details page is separated into 4 sections:
- Request Information
- Vehicle Information
- Bid Information
- Invoice
Section 1: Request information
Action Buttons
At the top of the page are several action buttons that allow users to manage the request:
- PDF - Generates and downloads a PDF version of the request details.
- Logs - Displays request and vehicle history, including edits, updates, and user actions.
- Cancel - Cancels the active request.
- Unpublish - Removes the request from the published list.
- Return request - Creates a new request using the same vehicle information. Drop-off address from the original request automatically becomes the pickup address for the new request . This is useful for retrieving vehicles from an event.
- View Reports - Opens reports submitted by Carriers.
General Request Information
Below the Action buttons, general Request information is displayed:
- Request Number and Version - A unique identifier (e.g., R-10152 v1).
- Status - Indicates whether the request is Published, Draft or Awarded to carrier.
- Requestor and Department - Lists the person and department responsible for the request (e.g., John Adams - Marketing).
- Created Date - Shows when the request was created.
- Reference/Event - Describes the event or purpose of the move (e.g., Return from Georgia PGA Open).
- Budget Name / Budget Reference - Identifies which budget covers this request
- PO Number / RO Number - Optional purchase or release order references.
- Equipment - Specifies the type of equipment requested for transportation.
Pickup and Drop-off Details
A route map is displayed to visually represent the trip between pickup and drop-off locations.
Below the map, total mileage is shown (e.g., 101.8 miles), providing a quick reference for distance.
Two addresses are listed beneath the map:
- Pickup Location - For example: Georgia PGA Open, 333 Country Club Way, Dalton, GA 30721.
- Drop-off Location - For example: 4900 Buffington Rd, Atlanta, GA 30349.
Each location entry includes:
- Location Name
- Full Address
- Contact Name (shown as Placeholder Name in this example)
- Contact Phone Number
- Scheduled Dates and Times - Displays the time window for pickup and delivery (e.g., 9/14/2025 – 9/16/2025, 9:00 PM – 9:00 PM).
Notes Section
At the bottom of the section, the Important Info field is used to provide instructions or details that will be visible to carriers during the bidding process.
Section 2: Vehicle Information
Created request:
Awarded request:
Each vehicle added to the request appears in a numbered list.
For each vehicle, the following information is displayed:
- Year, make, and model
- VIN
- Color
Report Status Indicators for Awarder requests:
To the right of each vehicle are three circular status indicators representing the three reports that carriers are required to complete.
These circles provide a quick, at-a-glance visual of the vehicle’s transport progress:
- Schedule Report - The first circle. Turns green once the carrier submits driver information and estimated pickup time.
- Pickup Report - The second circle. Turns green once the carrier confirms vehicle pickup and uploads pickup documents or links.
- Drop-off Report - The third circle. Turns green once the carrier confirms delivery and submits drop-off documents or links.
Before reports are submitted, all three indicators appear white. As reports are completed, they progressively turn green to show transport status.
To see detailed information for each submitted report select “View Reports”
action button at the top of the Request Information page. This provides access to driver details, timestamps, photos, and document uploads associated with each reporting stage.
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